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Interested in holding an event or festival in 2021 in Oxfordshire

Interested in holding an event or festival in 2021 in Oxfordshire

Interested in holding an event or festival in 2021 and need lots of space for social distancing? Oxford's South Park could be the ideal solution.

South Park is Oxfords biggest park, with iconic views over the dreaming spires and 50 acres of beautiful green space. It is only a 5… minute walk from the city centre and has hosted many events, from concerts by world-renowned artists such as Radiohead to festivals like the Common People Festival ran by Bestival. Oxford City Council has opened application for the locations 2021 competitive tender process. This is an exciting opportunity for an organiser to deliver a world class event in a world class city.

If you are interested in applying to host an event in South Park, please contact the OCC events team at before Monday 2 November. Or for more information on the Council's events processes, please visit their website:

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British Motor Museum awarded £707,000 from Government's Culture Recovery Fund

The British Motor Museum is delighted to announce it has been awarded £707,000 as part of the Government's £1.57 billion Culture Recovery Fund (CRF) to help face the challenges of the coronavirus pandemic and to ensure it has a sustainable future.

The British Motor Museum is one of 588 cultural… and creative organisations across the country receiving urgently needed support - with £76 million of investment announced on Saturday. This follows £257 million awarded earlier in the week to 1,385 organisations, also from the Culture Recovery Fund grants programme being administered by Arts Council England on behalf of the Department for Digital, Culture, Media and Sport.

Stephen Laing, Head of Collections said "We are delighted that the Government has given the British Motor Museum a generous award from the Culture Recovery Fund. It will enable us to continue to look after our amazing collections, support the talented team of people that work at the Museum and plan for the future. It will also help us to keep welcoming visitors through the doors of the Museum in the coming months and to share our wonderful stories with them."

Culture Secretary, Oliver Dowden said 'This is more vital funding to protect cultural gems across the country, save jobs and prepare the arts to bounce back. Through Arts Council England we are delivering the biggest ever investment in the arts in record time. Hundreds of millions of pounds are already making their way to thousands of organisations. These awards build on our commitment to be here for culture in every part of the country.'

Chair, Arts Council England, Sir Nicholas Serota, said 'Culture is an essential part of life across the country, helping to support people's wellbeing through creativity and self-expression, bringing communities together, and fuelling our world class creative industries.
This latest set of awards from the Culture Recovery Fund builds on those announced recently and will help hundreds of organisations to survive the next few months, ensuring that the cultural sector can bounce back after the crisis. We will continue doing everything we can to support artists and cultural and creative organisations, with further funding to be announced in the coming weeks.'

The British Motor Museum is currently open Friday to Monday but will be open daily throughout half term from 24 October - 1 November and will be running a fun range of family activities including the 'Where's Wally?' Spooky Museum Search and Rocket Science. To find out more about the British Motor Museum please visit the website at

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Venue recommendations for Christmas events

Planning a Christmas event is no easy feat, and choosing the perfect venue could very well be the single most important detail of the whole process.
To help with gaining the most value and return on investment from your meetings and events budget, ExecSpace have compiled a list of some… of our venue recommendations for Christmas events.

South of the border…
The Vault at Revolution Leadenhall
Revolution Leadenhall is a stunning Bar, Club & Restaurant that once housed the iconic Midland Bank built by Sir Edward Lutyens. The Vault is a stunning private event space in the heart of the venue, offering a truly unique location to host a Central London Christmas event. The room boasts a private reception area, cloakrooms, private bar, music system, plasma screens and seating for up to 40 guests.

The Greatest Showman themed party at Holiday Inn London Wembley
The Holiday Inn London Wembley are once again running their Greatest Showman themed party for 2019. Guests will be transported into the world of the famous showman. They will walk the red carpet into Barnum's colourful circus and be caught up in the drama of the Greatest Show! Included in the Christmas event package is stunning circus themed dècor, bespoke lighting, themed table centres, festive novelties, a festive three course buffet, half a bottle of wine per person, a DJ & disco and private bar until 1am.

For the International Christmas Party (easily accessible from an airport)
Set in in 1,065 acres of stunning parkland and gardens, Luton Hoo Hotel provides the perfect welcoming setting for traditional and cozy Christmas and New Year celebrations. Christmas party packages start from £75.00 per person and include champagne on arrival, three courses of delicious festive fayre, Christmas crackers, half a bottle of wine, coffee & mince pies and DJ & dancing.

North of the border…
Dynamic Earth, Edinburgh
For nine special nights this December, Dynamic Earth will be transformed into a spectacular Christmas party venue. Groups of all sizes can experience a festive wonderland with first class catering, a fully stocked bar and plenty of Christmas candy. Dinner will be served on the impressive Stratosphere level and you can dance the night away in the Disco Zone. Exclusive party nights are also available upon request.

'Ultimate Christmas Party' package at Surgeons Quarter, Edinburgh
Further details will be available at in the coming weeks but past festive experiences include 70s/80s Disco, beer tasting and Bloom Gin Lounge, a casino & chill out room, karaoke, cocktail making with mixologists and ceilidhs. Food is typically served in the heated courtyard and The Charter Suite.

Royal Botanic Garden Edinburgh
The Royal Botanic Garden Edinburgh is a unique and exceptional venue for corporate and private events, weddings, seminars. It offers several magnificent and memorable venues and the beautiful, manicured Garden offers a tranquil and peaceful backdrop, all within easy reach of Edinburgh's City Centre. Their dedicated Event Coordinators can tailor-make a package to suit all requirements and can accommodate parties of all sizes, from 50 people in the Caledonian Hall to up to 1,000 people in a Marquee overlooking the Edinburgh Skyline.
For more information visit -

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The key questions you should ask before committing to a venue for your event

After choosing the most suitable venue to host your event, the temptation might just be to throw down a deposit without considering some very important questions that you need to ask the venue first. Emma Little, Founder and CEO of ExecSpace, one of the UK's leading venue finding agencies, has… outlined a number of key questions that event planners should ask before committing to any deposit or signing a contract.

1. What is the cancellation policy? Cancellation terms and conditions can vary enormously between venues so it is fundamental that you do your homework here and get a clear overview from the outset of how any unforeseen circumstances resulting in cancellation could affect your bottom line.

It is also worth asking the venue if there is any opportunity to resell the space if your event needs to be cancelled. Ensure that this has been discussed and covered in your contract as you may be able to protect yourself if the venue/dates are able to be used by another event.

2. What happens if you don't secure the attendance figures that you are looking for? Most venues charge based on a minimum spend or amount of attendees but this can be very difficult for an event planner to gauge, as event turnout is notoriously unpredictable. Be sure to discuss minimum spend and the financial consequences if you don't achieve this.

3. What is included in the booking price and do you have the freedom to bring in external suppliers if you so wish? It may be the case that the venue you have chosen meets all your expectations in terms of catering and equipment available but in some instances, you may be looking to add something a little different to your event. Some venues will be willing to accommodate input from external suppliers but it's important to have that conversation when you are discussing exactly what your venue-booking fee does and doesn't cover. Don't take any of these details for granted.

4. Technology - Who is responsible for this and what's on offer? Most venues will include Wi-Fi, AV, lighting and presentation facilities and these will be marketed to you as part of the booking process but it's really important not only to ask what is included in the booking price but also who will be responsible for getting that technology up and running on the day.

All too often, there will be technology available for use but no one there to help you set up. With all of the other things going on as part of your event, it's a good idea to make sure you have the contact details for the venue tech support and their assurance that they will be on hand to help you with any hiccups.

5. Pre and post event access - Make sure you have enough time! - The event itself is the culmination of all of your hard work but as we know, a great deal of time and effort goes into setting up the event ahead of your guest's arrival. Make sure you discuss access times with your venue and ensure that they are able to offer you enough time both pre and post event to get everything in order. There is nothing worse than racing frantically to prepare for an event because you haven't been given enough venue access time.

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Get ahead this summer with ExecSpace

Get ahead this summer with ExecSpace

With summer just around the corner, it's important for meeting and event planners to start thinking ahead in terms of their seasonal venues choices as the summer months provide a great opportunity to utilise the benefits of the better weather and outdoor venue options.

It's a well-known fact that office… workers are spending too much time sitting down at their desks, so this is the perfect time of year for businesses to encourage their clients and teams to get outside more.

Working in outside spaces can inspire creativity in employees and event delegates as it not only cultivates better mental health, but it has also been scientifically proven that nature has a calming effect on the mood and generates endorphins.

With this in mind, ExecSpace has put together a list of some of their favourite venues in the UK, that offer impressive meeting facilities, as well as a chance to get outside and explore.

Regent's Conferences & Events, London - Situated in London's peaceful Regent's Park, just minutes' walk from Baker Street tube station and the West End, Regent's Conferences & Events offer beautiful outdoor spaces and an affordable range of attractive meeting and function rooms. With ample space to accommodate up to 1,200 guests, this is genuinely a show-stopping space.

Edinburgh Grand - A new addition to Edinburgh in a famous ex-bank building, The Edinburgh Grand offers three impressive event spaces. The Penthouse boasts unrivalled views of the city and is an ideal location for a party that aims to impress. An expansive contemporary kitchen, dining and comfortable seating area makes it the perfect place to gather whilst the immense glass backdrop and giant wrap-around outdoor terrace space will take your social gathering to lofty heights.

The HAC, London - Located just a stone's throw from Moorgate and hidden away in a quiet location unseen from City Road, the HAC, with its five-acre garden, is an oasis of green in a City of glass and steel. Armoury House features a variety of elegant, high-ceilinged rooms including the lovely Long Room, which is richly decorated to reflect the HAC's long and distinguished history. The Long Room can be hired in the evenings for dinners and receptions.

Edinburgh Zoo - Mansion House - With a wide range of rooms situated in the middle of the beautiful zoo gardens, planners will not only impress their delegates but also ensure they have a relaxing and enjoyable experience. There is also the option to combine business with an exciting animal-related experience on offer from the Zoo Education staff.

De Vere Cotswold Water Park, Gloucestershire - Nestled at the edge of the beautiful Cotswolds, within 56 acres of scenic countryside, this impressive venue is proof that business can be mixed with pleasure. The conference venue has a private lake, nature reserve and woodland. It also offers a scenic retreat from the distractions of the world outside.

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