Event Insurance Services
The Stage Bus

Venue recommendations for Christmas events

Planning a Christmas event is no easy feat, and choosing the perfect venue could very well be the single most important detail of the whole process.
To help with gaining the most value and return on investment from your meetings and events budget, ExecSpace have compiled a list of some… of our venue recommendations for Christmas events.

South of the border…
The Vault at Revolution Leadenhall
Revolution Leadenhall is a stunning Bar, Club & Restaurant that once housed the iconic Midland Bank built by Sir Edward Lutyens. The Vault is a stunning private event space in the heart of the venue, offering a truly unique location to host a Central London Christmas event. The room boasts a private reception area, cloakrooms, private bar, music system, plasma screens and seating for up to 40 guests.

The Greatest Showman themed party at Holiday Inn London Wembley
The Holiday Inn London Wembley are once again running their Greatest Showman themed party for 2019. Guests will be transported into the world of the famous showman. They will walk the red carpet into Barnum's colourful circus and be caught up in the drama of the Greatest Show! Included in the Christmas event package is stunning circus themed dècor, bespoke lighting, themed table centres, festive novelties, a festive three course buffet, half a bottle of wine per person, a DJ & disco and private bar until 1am.

For the International Christmas Party (easily accessible from an airport)
Set in in 1,065 acres of stunning parkland and gardens, Luton Hoo Hotel provides the perfect welcoming setting for traditional and cozy Christmas and New Year celebrations. Christmas party packages start from £75.00 per person and include champagne on arrival, three courses of delicious festive fayre, Christmas crackers, half a bottle of wine, coffee & mince pies and DJ & dancing.

North of the border…
Dynamic Earth, Edinburgh
For nine special nights this December, Dynamic Earth will be transformed into a spectacular Christmas party venue. Groups of all sizes can experience a festive wonderland with first class catering, a fully stocked bar and plenty of Christmas candy. Dinner will be served on the impressive Stratosphere level and you can dance the night away in the Disco Zone. Exclusive party nights are also available upon request.

'Ultimate Christmas Party' package at Surgeons Quarter, Edinburgh
Further details will be available at in the coming weeks but past festive experiences include 70s/80s Disco, beer tasting and Bloom Gin Lounge, a casino & chill out room, karaoke, cocktail making with mixologists and ceilidhs. Food is typically served in the heated courtyard and The Charter Suite.

Royal Botanic Garden Edinburgh
The Royal Botanic Garden Edinburgh is a unique and exceptional venue for corporate and private events, weddings, seminars. It offers several magnificent and memorable venues and the beautiful, manicured Garden offers a tranquil and peaceful backdrop, all within easy reach of Edinburgh's City Centre. Their dedicated Event Coordinators can tailor-make a package to suit all requirements and can accommodate parties of all sizes, from 50 people in the Caledonian Hall to up to 1,000 people in a Marquee overlooking the Edinburgh Skyline.
For more information visit -

Read more

The key questions you should ask before committing to a venue for your event

After choosing the most suitable venue to host your event, the temptation might just be to throw down a deposit without considering some very important questions that you need to ask the venue first. Emma Little, Founder and CEO of ExecSpace, one of the UK's leading venue finding agencies, has… outlined a number of key questions that event planners should ask before committing to any deposit or signing a contract.

1. What is the cancellation policy? Cancellation terms and conditions can vary enormously between venues so it is fundamental that you do your homework here and get a clear overview from the outset of how any unforeseen circumstances resulting in cancellation could affect your bottom line.

It is also worth asking the venue if there is any opportunity to resell the space if your event needs to be cancelled. Ensure that this has been discussed and covered in your contract as you may be able to protect yourself if the venue/dates are able to be used by another event.

2. What happens if you don't secure the attendance figures that you are looking for? Most venues charge based on a minimum spend or amount of attendees but this can be very difficult for an event planner to gauge, as event turnout is notoriously unpredictable. Be sure to discuss minimum spend and the financial consequences if you don't achieve this.

3. What is included in the booking price and do you have the freedom to bring in external suppliers if you so wish? It may be the case that the venue you have chosen meets all your expectations in terms of catering and equipment available but in some instances, you may be looking to add something a little different to your event. Some venues will be willing to accommodate input from external suppliers but it's important to have that conversation when you are discussing exactly what your venue-booking fee does and doesn't cover. Don't take any of these details for granted.

4. Technology - Who is responsible for this and what's on offer? Most venues will include Wi-Fi, AV, lighting and presentation facilities and these will be marketed to you as part of the booking process but it's really important not only to ask what is included in the booking price but also who will be responsible for getting that technology up and running on the day.

All too often, there will be technology available for use but no one there to help you set up. With all of the other things going on as part of your event, it's a good idea to make sure you have the contact details for the venue tech support and their assurance that they will be on hand to help you with any hiccups.

5. Pre and post event access - Make sure you have enough time! - The event itself is the culmination of all of your hard work but as we know, a great deal of time and effort goes into setting up the event ahead of your guest's arrival. Make sure you discuss access times with your venue and ensure that they are able to offer you enough time both pre and post event to get everything in order. There is nothing worse than racing frantically to prepare for an event because you haven't been given enough venue access time.

Read more

Get ahead this summer with ExecSpace

Get ahead this summer with ExecSpace

With summer just around the corner, it's important for meeting and event planners to start thinking ahead in terms of their seasonal venues choices as the summer months provide a great opportunity to utilise the benefits of the better weather and outdoor venue options.

It's a well-known fact that office… workers are spending too much time sitting down at their desks, so this is the perfect time of year for businesses to encourage their clients and teams to get outside more.

Working in outside spaces can inspire creativity in employees and event delegates as it not only cultivates better mental health, but it has also been scientifically proven that nature has a calming effect on the mood and generates endorphins.

With this in mind, ExecSpace has put together a list of some of their favourite venues in the UK, that offer impressive meeting facilities, as well as a chance to get outside and explore.

Regent's Conferences & Events, London - Situated in London's peaceful Regent's Park, just minutes' walk from Baker Street tube station and the West End, Regent's Conferences & Events offer beautiful outdoor spaces and an affordable range of attractive meeting and function rooms. With ample space to accommodate up to 1,200 guests, this is genuinely a show-stopping space.

Edinburgh Grand - A new addition to Edinburgh in a famous ex-bank building, The Edinburgh Grand offers three impressive event spaces. The Penthouse boasts unrivalled views of the city and is an ideal location for a party that aims to impress. An expansive contemporary kitchen, dining and comfortable seating area makes it the perfect place to gather whilst the immense glass backdrop and giant wrap-around outdoor terrace space will take your social gathering to lofty heights.

The HAC, London - Located just a stone's throw from Moorgate and hidden away in a quiet location unseen from City Road, the HAC, with its five-acre garden, is an oasis of green in a City of glass and steel. Armoury House features a variety of elegant, high-ceilinged rooms including the lovely Long Room, which is richly decorated to reflect the HAC's long and distinguished history. The Long Room can be hired in the evenings for dinners and receptions.

Edinburgh Zoo - Mansion House - With a wide range of rooms situated in the middle of the beautiful zoo gardens, planners will not only impress their delegates but also ensure they have a relaxing and enjoyable experience. There is also the option to combine business with an exciting animal-related experience on offer from the Zoo Education staff.

De Vere Cotswold Water Park, Gloucestershire - Nestled at the edge of the beautiful Cotswolds, within 56 acres of scenic countryside, this impressive venue is proof that business can be mixed with pleasure. The conference venue has a private lake, nature reserve and woodland. It also offers a scenic retreat from the distractions of the world outside.

Read more

Fast blossoming JAR Site Solutions

Fast blossoming JAR Site Solutions

A family-run firm is fast blossoming into a UK industry leader - after crowning their first full year of operating with an invite to share in Meghan Markle and Prince Harry's Royal wedding.

JAR Site Solutions was formed by husband and wife team Jon and Alisha Riches in August 2017, drawing… on Jon's 20 year experience in security and construction projects.

But 2018 beat all their expectations as they ended the year by forming an official business partnership with their local Premier League football club, Crystal Palace FC.

And they were proud to be asked to assist officers on 19th May with a 50-plus strong security team supporting Thames Valley Police near WindsorCastle.

After setting up the previous autumn and joined on the exciting journey by many loyal clients, JAR Site Solutions started 2018 working at the London Stadium on a West Ham match, along with concerts at The O2 and a Private Boat party in Central London.

Founder Jon Riches, 46, said: "From there, we never looked back.

"Events came in thick and fast throughout the year, with the highlight being stood in Windsor with over 50 staff, supporting the Police at Prince Harry's Wedding.

"It was amazing and we as a company felt honoured to be there and help ensure a safe and enjoyable day.

"It was a hugely proud moment for all of us and experience I know my staff will never forget."

However, the firm have also been thrilled to work on many smaller events across London including the 'Jerk Cookout' in Croydon, their local town.

That project typified the close working, idea-sharing relationship the firm always encourage with all their clients - big or small.

Explaining the process on that job, Jon revealed: "Work started early, with meetings with the organiser to ensure we completely understood what he wanted us to achieve.

"Risk assessments and an event safety plan quickly followed, along with various SAG (Safety Advisory Group) Meetings.

"Eventually at the end of July the eagerly awaited event day came - but typical for the UK at the height of a scorching summer the heavens opened!

"As we plan for every eventuality this failed to deter our security team who clicked into action.

"We deployed several SIA (Security Industry Authority) staff and safety stewards on gates, checking tickets, bags searching etc, along with a five-man response team patrolling the inside of the event footprint.

"We are delighted to say the event was a huge success for the client and hats off to them for creating a wonderful day, and our staff for ensuring a friendly and safe atmosphere."

Both Jon and wife Alisha are licensed security operatives themselves, so love working on the ground leading their teams on many of their jobs.

Jon added: "We ended the year having over 200 staff managing partygoers at the London Eye seeing in New Year at the live, televised firework and music event.

"It was a great way to end our first full year and felt fitting that of course we were both there on the ground as usual, working alongside our crews.

"We can't wait to expand the business further and explore new opportunities with our amazing clients in 2019!"

Sales Contact: Jon Riches (Managing Director)
Tel: 0203 867 1621

Read more

Event Promotion: Fireworks poster or Facebook post?

Event Promotion: Fireworks poster or Facebook post?

Find out whether a Facebook post outperforms a printed poster for community events with the latest Fireworks event report from TicketSource.

Over 60,000 customers were quizzed on their purchase habits for 160 Fireworks Displays across the UK. The report published by includes stats for online, in-house and telephone sales made… across the UK. While marketing predictions for any single event might be different, the report has sampled events both large and small for a broad industry analysis.

The report predicts the Friday 5th October to be the best time to start marketing efforts - with over 50% of sales last year being done before 1st November and 92% of all sales reported being completed online. But should event promoters focus on Facebook posts or Flyers/posters?

Posters and flyers are still a heavy influencer but Facebook/Twitter are catching up fast. With the use of mobile devices and social networks growing, it's important that all event organisers straddle the trend: With one foot in the digital world and the other in reality.

But the real surprise is the number of people that still rely on friends/family to research events - with a huge 38% of purchasers referred by people they knew. That's more than posters & posts put together!

Head of Marketing at TicketSource, Terry Rosoman, had this to say on the emerging trends: 'Crowdsourcing is nothing new - but this data highlights how much people still rely on their community for recommendations. People they know and trust. This is even visible online, with networks like Facebook and Mumsnet that are littered with people seeking recommendations. The trick to running a really popular event is to not just turn heads - but to get those heads talking.'

Download a full copy of the report

TicketSource is the UK's leading online event ticketing company for local and community events. They're ranked as one fastest growing companies in Wales for 2016 and 2017. is also featured in's top 100k sites on the worldwide web.

Tel: 02920 713 203 Email:

Read more

Upcoming Events

Tina Turner Tribute Act

Sun 28th February 2021
Cheltenham Racecourse, Cheltenham Racecourse

View all upcoming events